Privacy Policy Inisol

Last updated: November 2025

Inisol processes personal data in accordance with the General Data Protection Regulation (GDPR) and the Belgian Implementation Law of 30 July 2018. This statement explains which data we collect, why we collect it, how long we keep it, and what rights you have.

Article 1. Data Controller

The data controller is Inisol, an informal association, represented by the board. For questions about this privacy policy or to exercise your rights, you can contact us at: prspg@inisol.com

Article 2. What data do we collect?

We may process the following personal data:

• Contact information: name, email address, phone number
• CV information: education, work experience, skills, and contact details
• Registration information: year of study, preferences, areas of interest
• Data provided via our website, email, social media, digital or physical registration forms

Sources: our website, online forms (e.g., Google Forms), event registrations, and direct contact (email, social media).

Article 3. Purposes and legal basis

Inisol processes personal data exclusively for specific and legitimate purposes:

• Mailing list and communications — sending news, activities, and events organized by Inisol or our partners. Legal basis: your explicit consent.
• CV database — storing submitted CVs and sharing (or selling for recruitment purposes) CVs with partner companies. Legal basis: your explicit consent.
• Organization of activities — registration and management of participants for workshops and events. Legal basis: legitimate interest and/or consent, depending on the specific use.

Article 4. Sharing with third parties

We only share personal data when necessary or if you have given consent. Possible recipients include:

• Partner companies that access CVs for recruitment purposes
• Technical service providers (hosting, email platforms, forms) acting as processors

We sign data processing agreements with processors to ensure data is handled securely and in compliance with GDPR. Outside the CV database context, we do not sell or distribute personal data to other parties.

Article 5. Retention periods

• Mailing list: kept until you unsubscribe.
• CVs: maximum 36 months, unless you specify otherwise.
• Event registrations: maximum 24 months after the event.

If you want your data deleted earlier, contact us at prspg@inisol.com.

Article 6. Your rights

You have the following rights regarding your personal data:

• Right of access
• Right to rectification
• Right to erasure (right to be forgotten)
• Right to restriction of processing
• Right to object
• Right to data portability
• Right to withdraw consent

To exercise these rights, send an email to prspg@inisol.com.

Article 7. Security measures

We take appropriate technical and organizational measures to protect personal data against unauthorized access, loss, or misuse. This includes restricted access to data and encryption where possible.

Article 8. Changes

We may update this privacy policy. The latest version will be published on our website and is available upon request.